What are the Challenges in Fleet Management?

fleet management

Any organization that incorporates vehicles for business use needs a Fleet Management. The obvious reason being to control and monitor the life cycle of vehicles alongside reducing risk, improve efficiency, productivity, and ensure compliance. Fleet vehicles operate the best when they receive proactive maintenance. Following are the challenges a Fleet Management often faces.

Trip Management:

Managing an entire trip from one place will be quite handy as we don’t have to deal with multiple components at the same time. If vehicle & driver availability, allocation, trip sheet, POD, shipment execution, route optimization can be accumulated under one roof, it would be immensely helpful for managing a trip effortlessly.

Fuel Costs:

Fuel costs are dependent upon the type and the number of fleet vehicles employed. The slightest fluctuation in the fuel cost can have a big impact on a company’s financial expenditure. Maintenance teams should be on their toes and have a better understanding of fluctuating fuel usage and prevent any time which may come their way.

Driver Behaviour:

If the driver’s behavior can be monitored, we can also understand the need for maintenance of a vehicle. If the reports can track aggressive driving behavior, deactivating safety controls, excessive idling, route adherence can all be used for continuous improvement.

Driver Shortages:

The driver shortage has been one of the big concerns for any fleet operating management. Recruiting an inexperienced driver may lead to safety issues. A centralized system is needed to manage the available drivers effectively and efficiently.

Route Optimization:

It is important to identify the optimal vehicle and route for an assignment in fleet management.

GPS can be used to monitor vehicles and the historic data can be used to choose the best route for a destination.

Vehicle Management:

Managing the vehicles at hand is crucial for any fleet management system. Specification of vehicle, type, load capacity, insurances, and permits details would help the management allocate the right vehicle to the right party.

Finance Management:

Finance management is one of the key processes in any fleet management system. Accounting, income against expense, invoices, rate cards, settlements constitute an effective financial management of a FMS. In addition, statutory requirements like renewals of documents, rates, and taxes provide end-to-end analysis.


Income and Expenses are two major important aspects any organization has to have a continuous tab on. Income and expenditure details have to be recorded and analyzed to understand the areas of improvement. To provide RFQ quality, one should be able to dynamically capable of attaining the invoice at any moment in time. Profit and Loss can be gazed at any time if we can access the statement for any stipulated period and assess the key areas to concentrate on.

Security, Incidents/Claims:

Security is another important aspect one should continuously have tabs on in fleet management. If any incident happens to take place, analyzing the type of incident, the root cause has to be determined followed by insurance claims and settlement.

Why fruiSCE® Fleet Management System?

fruiSCE® FMS stands out and emerges to be distinctively competent as it not only overcomes the aforementioned challenges but many more. fruiSCE® Fleet Management empowers you to achieve world-class fleet operations with optimum efficiency, utilization of resources, and improved profitability. You can efficiently manage loads, trips, and resources (fleet, drivers, fuel, etc.) to meet and exceed service levels. All necessary enabling processes i.e., statutory requirements, claims, spare parts, accounting, integration, are taken care of effectively. Integration with ERP, TMS, and GPS solutions can be done seamlessly.

The key benefits of fruiSCE® FMS are,

Real-time communication

The entire operations team can actively collaborate with unlimited users, flexible permissions, and features built around exception management.

Automated work-flows

Automate your maintenance process from end to end through powerful operational work-flows and data integration. No more manual data entry.

Remote fleet management

Handle any fleet-related tasks or surface critical data anytime, anywhere with intuitive web and smart phone apps designed for busy, distributed fleets.

AI and ML

Over a period of time, the accumulated historic data transforms into a powerful tool and with the help of AI&ML, fleet management challenges can be handled with ease. End-to-end connectivity can be established over a network of IoT devices and by analyzing the data, we can predict the best route, load composition, driver, vehicle allocation, and so forth which optimizes the whole system.